Program and Administrative Assistant | Executive Director
Program and Administrative Assistant
Healthy Schools Network, Inc.
Washington, DC (hybrid/remote)
$30K/year, 20 hours weekly
Deadline: December 1, 2025
Healthy Schools Network (HS Network) is the nation’s premier voice for children’s environmental health at school. Since 1995, HS Network has advanced policies and practices that reduce environmental hazards and empower schools, families and communities to provide healthy K–12 learning environments. Learn more at www.HealthySchools.org
Roles and Responsibilities
HS Network seeks a self-directed, detailed oriented, and mission-driven Program and Administrative Assistant to perform tasks necessary to assure organizational efficiency and assist the Executive Director. This is a hands-on role in a small nonprofit with a virtual office. You will work directly with the Executive Director to manage daily operations, coordinate outreach, and support the delivery of HS Network’s programs and events. Key responsibilities include:
Administration
- Serve as the point of contact for scheduling, emails, and inquiries.
- Maintain calendars, files, and organizational records.
- Process invoices and reimbursements; assist with required reports and filings.
- Support Board and committee meetings: agendas, materials, minutes, and follow-ups.
Grants, Data & Outreach
- Track grant timelines and reporting requirements, maintain internal dashboards.
- Update and monitor HS Network’s customer relations management (CRM) system (Elio): enter data, update contacts, and track outreach and responses.
- Assist in preparing and distributing email updates and news/announcements.
Communications Support
- Keep website content current in coordination with the website manager.
- Assist in preparing HS Network’s biweekly NewsSlice newsletter.
- Assist with layout, proofreading, and posting approved materials online or by email.
- Monitor email and social media channels for relevant partner updates, and suggest materials for HS Network distribution and resource center.
Programs & Events
- Support logistics for virtual meetings, webinars, and small events (registrations, scheduling, reminders, notes, follow-ups).
- Assist with coordination of national events such as National Healthy Schools Day.
- Help compile meeting notes and maintain task lists for follow-up.
Qualifications
Required
- 2–3 years of experience supporting operations, administration, or communications.
- Excellent organizational skills and follow-through.
- Strong written and verbal communication skills.
- Comfort with Google Workspace, Microsoft Office, virtual meeting platforms, and social media.
- Ability to manage multiple tasks, meet deadlines, and work independently in a virtual environment.
Preferred
- Experience with CRM systems (Elio, Salesforce, or similar).
- Familiarity with grant tracking, reimbursements, and data entry.
- Familiarity with school environmental health, children’s health, or education policies.
- Experience in issue advocacy environments.
- Experience managing organizational social media accounts.
To Apply
Email a brief cover letter, resume, and two references to apply@healthyschools.org with the subject line: Program and Administrative Assistant – [Your Name]. The deadline for application is December 1, 2025.
Executive Director
Healthy Schools Network, Inc.
Washington, DC (hybrid/remote)
$50,000–$60,000/year (20 hrs/week), commensurate with experience
Deadline: December 15, 2025
Healthy Schools Network (HS Network) is the nation’s premier voice for children’s environmental health at school. Since 1995, HS Network has advanced policies and practices that reduce environmental hazards and empower schools, families, and communities to provide healthy K–12 learning environments.
Roles and Key Responsibilities
Healthy Schools Network, a national nonprofit organization, seeks an experienced and visionary Executive Director to lead the next phase of growth for the nation’s premier advocate for healthy and climate-resilient schools. The Executive Director will oversee a dynamic organization known for its national leadership, science-based advocacy, and strong collaborative networks.
Strategic Leadership
- Provide overall leadership in implementing HS Network’s action plan focused on four strategic priorities: advocacy, coalition building, technical support and research
initiatives, and enhanced communications. - Engage the Board, staff, and key partners to develop and monitor annual goals and long-term strategies.
- Strengthen HS Network’s role as the national thought leader and convener for children’s environmental health in schools.
Advocacy and Programs
- Champion federal, state, and local policies that improve environmental health and climate resilience in schools
- Oversee research and technical support initiative, including the promotion of EPA’s IAQ Tools for Schools and related guidance and regulations for schools (lead in drinking water, asbestos, radon, asthma, climate resilience).
- Collaborate with federal and state agencies, NGOs, and universities to advance policies and share best practices nationally, including schools in NY City and State, where HS Network was founded and continues to shape model policies to export nationally.
Fundraising and Financial Management
- Lead fundraising strategy to secure support from foundations, individuals, corporate partners, and events.
- Manage the organization’s budget and ensure fiscal responsibility and transparency.
- Cultivate and maintain relationships with donors and grantmakers.
Coalitions and Communications
- Lead and expand the Coalition for Healthier Schools, fostering collaboration among hundreds of partners nationwide.
- Serve as the organization’s primary spokesperson and representative to media, policymakers, and public audiences.
- Oversee communications, including the biweekly NewsSlice newsletter, website, and social media to strengthen visibility and engagement.
Organizational Management
- Supervise staff, contractors, and consultants to ensure excellence across operations.
- Ensure compliance with all grant, legal, and reporting requirements.
- Work closely with the Board of Directors to provide timely updates and foster effective governance.
Qualifications
Required
- 10+ years of leadership experience in nonprofit management, public policy, public health, or environmental advocacy.
- Proven success in fundraising, donor relations, and financial management.
- Strong policy, advocacy, and program management experience.
- Excellent communication and coalition-building skills.
- Ability to work collaboratively with partners and staff in a virtual environment.
- Commitment to diversity, equity, and inclusion.
Preferred
- Experience in children’s environmental health, education, or climate resilience.
- Experience with national-level advocacy, federal relations, or coalition management.
- Experience performing management, compliance and reporting.
To Apply
Email a brief cover letter, résumé, and two references to apply@healthyschools.org, subject: Executive Director – [Your Name]. Deadline: December 15, 2025.
Healthy Schools Network is an equal opportunity employer. We welcome applicants from diverse backgrounds and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.