Executive Director | Program and Administrative Assistant
Executive Director
Healthy Schools Network (HSN), the nation’s leading advocate for children’s environmental health in schools, is seeking a visionary Executive Director to guide the organization’s next phase of national impact. Since 1995, HSN has worked to improve school environmental health and advance policies that protect children, school staff, and communities from threats such as poor indoor air quality, chemical hazards, lead, asbestos, and climate-related risks. to guide the organization’s next phase of national impact. Since 1995, HSN has worked to improve school environmental health and advance policies that protect children, school staff, and communities from threats such as poor indoor air quality, chemical hazards, lead, asbestos, and climate-related risks.
This part-time (20 hrs/week), hybrid/remote leadership role is ideal for a collaborative and mission-driven leader with experience in nonprofit management, advocacy, fundraising, coalition-building, and children’s environmental health.
Location: Hybrid/remote (greater Washington, DC, area preferred)
Salary: $60,000–65,000/year, commensurate with experience
Application Deadline: June 30, 2026
Healthy Schools Network is an equal opportunity employer. We welcome applicants from diverse backgrounds and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.
Program and Administrative Assistant
Healthy Schools Network, Inc.
Washington, DC (hybrid/remote)
$30K/year, 20 hours weekly
Deadline: December 1, 2025
Healthy Schools Network (HS Network) is the nation’s premier voice for children’s environmental health at school. Since 1995, HS Network has advanced policies and practices that reduce environmental hazards and empower schools, families and communities to provide healthy K–12 learning environments. Learn more at www.HealthySchools.org
Roles and Responsibilities
HS Network seeks a self-directed, detailed oriented, and mission-driven Program and Administrative Assistant to perform tasks necessary to assure organizational efficiency and assist the Executive Director. This is a hands-on role in a small nonprofit with a virtual office. You will work directly with the Executive Director to manage daily operations, coordinate outreach, and support the delivery of HS Network’s programs and events. Key responsibilities include:
Administration
- Serve as the point of contact for scheduling, emails, and inquiries.
- Maintain calendars, files, and organizational records.
- Process invoices and reimbursements; assist with required reports and filings.
- Support Board and committee meetings: agendas, materials, minutes, and follow-ups.
Grants, Data & Outreach
- Track grant timelines and reporting requirements, maintain internal dashboards.
- Update and monitor HS Network’s customer relations management (CRM) system (Elio): enter data, update contacts, and track outreach and responses.
- Assist in preparing and distributing email updates and news/announcements.
Communications Support
- Keep website content current in coordination with the website manager.
- Assist in preparing HS Network’s biweekly NewsSlice newsletter.
- Assist with layout, proofreading, and posting approved materials online or by email.
- Monitor email and social media channels for relevant partner updates, and suggest materials for HS Network distribution and resource center.
Programs & Events
- Support logistics for virtual meetings, webinars, and small events (registrations, scheduling, reminders, notes, follow-ups).
- Assist with coordination of national events such as National Healthy Schools Day.
- Help compile meeting notes and maintain task lists for follow-up.
Qualifications
Required
- 2–3 years of experience supporting operations, administration, or communications.
- Excellent organizational skills and follow-through.
- Strong written and verbal communication skills.
- Comfort with Google Workspace, Microsoft Office, virtual meeting platforms, and social media.
- Ability to manage multiple tasks, meet deadlines, and work independently in a virtual environment.
Preferred
- Experience with CRM systems (Elio, Salesforce, or similar).
- Familiarity with grant tracking, reimbursements, and data entry.
- Familiarity with school environmental health, children’s health, or education policies.
- Experience in issue advocacy environments.
- Experience managing organizational social media accounts.
To Apply
Email a brief cover letter, resume, and two references to apply@healthyschools.org with the subject line: Program and Administrative Assistant – [Your Name]. The deadline for application is December 1, 2025.
Healthy Schools Network is an equal opportunity employer. We welcome applicants from diverse backgrounds and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.